More time for quality and engineering. The AI agent takes care of the PPAP administration.

The part is ready. The documents are not.

The vehicle manufacturers and their tier-1s approve a new or changed part through PPAP, the German ones through PPF. When the drawing, material, tooling, manufacturing site or sub-supplier changes, the package has to be submitted again. What it contains is governed by the submission level and the customer's own requirements, the IMDS report usually has to be accepted before the PSW is submitted, and what you buy in has to have the sub-supplier's own PPAP and declarations.

Someone has to gather the documents, per part and submission. That means searching the ERP, the quality system, the measuring room's files and the inbox, logging in to the sub-suppliers' web portals and emailing whoever's document is missing or has expired. Then the documents have to be checked against the drawing and against each other, the PSW filled in and the package submitted.

Four things often go wrong.

1. The submission is late. The documents are not gathered until the date is near. If a document is missing the submission slips, and without an approved PSW the part cannot be delivered in series.
2. The wrong document goes out. A dimensional report on an older drawing revision, a control plan not updated after the change, or a dimension out of tolerance that nobody had time to see. The customer finds it.
3. The follow-up is dropped. The sub-supplier does not answer the first email, and the reminder is never sent, because nobody has the time.
4. The requirements live in someone's head. Which level and which specific requirements each customer has, one person knows. When that person is away, someone else has to guess.

It costs in two ways. First in hours: every submission takes time from the quality engineers, time that would otherwise go to the processes, the audits and the customers' questions, and the hours grow with every new part and every change. Then when the customer finds the error: a submission rejected and redone, a finding at the customer's audit, or a series delivery that has to wait until the PSW is approved.

What the documentation costs you.

Move the sliders. The figures are calculated on your own numbers, not on an average.

From the first conversation to operations.

1. Walkthrough, 30 minutes. You tell us which customers require documentation, which documents it concerns and where they are today. We tell you what can be automated first.
2. Mapping and baseline measurement. We go through real submissions with the person who gathers the documents today, write down the requirements per customer and measure the hours per submission before the agent is implemented. That becomes the yardstick for the result, and for what the agent pays back.
3. Implementation and test. We start with a bounded part: the PPAP package for one customer or one part family. We implement the agent in your environment or in ours, together with your team, and test it against an answer key of your own submissions. Fixed price.
4. Operations. We take application responsibility for the agent, always: a cost cap, a monthly report and a named person to call. If the agent runs in your environment, you operate the platform yourselves or through your IT partner, as today. If it runs in ours, we operate it.

What we need from you.

• The person who gathers the documents today, a couple of hours during the mapping.
• The customers' requirements: contracts, requirement lists or examples of packages you have sent.
• Read and write access in your test environment, via API or login.
• One hour with your IT, about your Microsoft or Google environment.
• For the IMDS check: your IMDS Connect licence, or confirmation that IMDS is handled manually.

This is what we measure.

• The time — hours per submission, and hours per month in quality and engineering.
• Submissions approved first time — share of submissions the customer approved without supplementary documents, the figure your customers already measure you on.
• Submissions that were late — how many, and for how many days.
• Missing and expired documents per sub-supplier — and how long the sub-supplier takes to respond.
• Deviations stopped before submission — wrong revision, dimension out of tolerance, PSW and IMDS that do not match, caught before the customer saw it.
• Time from change order to approved PSW — days, per customer.
• Sub-suppliers' PPAP approved first time — share of incoming PPAPs approved without supplementary documents.

This is what you usually ask.

• What happens if the agent gets it wrong? The agent never approves on its own, and it never releases revisions in your PDM. It checks and shows what deviates, but it is always a person at your company who decides and signs the PSW before anything is submitted. If the agent misses something you see it before signing: the PSW is presented with every check and the document beside it, so you sign on what you see. The content, the risks in the PFMEA and the actions in the control plan, you review as today; the searching, the form checks and the reminders the agent does. Every step is logged.
• Which documents does it cover? The ones your customers require: Part Submission Warrant (PSW) · Drawing and engineering change order · Dimensional and test results · Control plan, process FMEA and measurement system analyses · IMDS report · Sub-suppliers' PSW, IATF certificates and substance and conflict minerals declarations. Scanned documents are read in the same way as digital ones.
• Does it read the content, or only check that the document exists? What is measurable, not the engineering judgement. The agent checks that the drawing revision is the same throughout the package, that the dimensions are within tolerance, that the operations in the flow, PFMEA and control plan agree and that the PSW and IMDS match, and it judges for itself what is wrong, with a reference to where in the document it is found. Whether the risks in the PFMEA are rated correctly, you judge, and the approval and the signature are always yours. A deviation comes to you before anything is submitted.
• Do the suppliers have to change anything? No. The agent requests the documents by email or fetches them in the supplier's web portal, as you do today.
• Does it work with our systems? With the systems you already have: the ERP, PDM, the quality system, the measuring room's files, email and Teams, and the sub-suppliers' and customers' web portals. Where there is no API the agent uses the web portal, as you do. IMDS only via your IMDS Connect.
• Where does our data end up? The documents stay where you have them. The overview runs in our Azure in Sweden, or in your Microsoft environment if your IT requires it. The language model does not train on your data.
• What does it cost? Your first customer through the agent: SEK 50,000, fixed price. Your systems connected and your first customer through the agent within two weeks of us getting access. Each additional customer: SEK 15,000. Operations and maintenance per month, counted on all your submissions: up to 3 per month SEK 6,000, 4–8 SEK 10,000, 9–20 SEK 16,000, above 20 by quotation. A submission is a PSW, resubmissions included, averaged per quarter. Month by month, 30 days' notice. A cost cap on the AI calls is included.
• How long does it take? Your first customer goes through the agent within two weeks of us getting access to your systems. How many customers, part families and sub-suppliers are then added, and whether IMDS Connect is in place, sets the rest of the timeline, which you get after the mapping.
• How long are we tied in? Not at all. Operations run month by month with 30 days' notice. The implementation is paid for once it is done, and what has been built in your environment is yours. If you cancel operations the agent stays with you, but without our monitoring and updates.

How we implement and run it.